POSITION: FINANCE DIRECTOR
IMMEDIATE SUPERVISOR: Chief Executive Officer (CEO)
HOURS: Full-Time 40-hour work week Monday – Friday, some evening and weekend work may be required. Travel required periodically.
SUMMARY: Responsible for directing and overseeing all aspects of the finance and accounting functions of the agency, including, but not limited to, budget(s) preparation, grants management, contract oversight and financial strategic planning. Makes recommendations to ensure appropriate actions for meeting agency budgetary needs and sustainability. Works closely with the Chief Executive Officer, Resource Development Director, and Board Treasurer in planning and coordinating fund development and financial management.
POSITION REQUIREMENTS: Minimum of 3-5 years of broad finance experience with a nonprofit organization, with emphasis on audits, budgets, resource development and compliance. The Financial Director must possess a significant amount of financial management experience with a nonprofit organization, Bachelor’s degree strongly preferred.
Position requires advanced PC skills; proficiency in QuickBooks, Oracle Netsuite, Enterprise Resource Planning (ERP) and Microsoft Excel
Ability to work diplomatically in order to gain and maintain professional relationships with volunteers, donors, community partners, vendors, business contacts, government officials, and elected officials.
Ability to handle multiple projects simultaneously; work both independently and in a team environment and effectively lead, inspire, mentor and develop a goal-oriented culture.
Ability to work with minimal supervision and meet stringent deadlines.
Excellent analytical and abstract reasoning skills; excellent organization skills; and ability to express complex information and ideas both verbally and in writing.
Ability to work within agency mission, philosophy and policies/procedures.
Must have a reliable vehicle and meet agency driving policy requirements, including a valid driver license and proof of required automobile insurance.
ESSENTIAL DUTIES INCLUDE BUT ARE NOT LIMITED TO:
ACCOUNTING, GENERAL LEDGER, ADMINISTRATION AND OPERATIONS
- Prepare and track agency annual budget
- Oversee the finance/accounting department to ensure proper functions and maintenance of all accounting systems and functions
- Review and ensure application of appropriate internal controls and financial procedures
- Oversee preparation and communication of weekly, monthly, quarterly and annual financial statements
- Maintain all records regarding insurance, worker’s compensation, lease agreements and all other vital financial data
- Ensure legal and regulatory compliance regarding ALL financial functions
- Review all month-end closing activities including general ledger accounts, balance sheet accounts and grant recap spreadsheets
- Oversee the preparation and timely filing of all local, state and federal tax returns.
- Coordinate with auditing firm to conduct annual audit
- Oversee all accounts, ledgers, and reporting systems, ensuring compliance with appropriate Generally Accepted Accounting Principles, regulatory requirements and Office of Management and Budget audit requirements.
FINANCIAL MANANGEMENT/GRANTS MANAGEMENT
- Manage cash flow planning process and ensure funds availability
- Ensure the timely and correct data entry of all accounts receivables.
- Prepare monthly reconciliation of bank statements for all accounts
- Assist with review of budget line items and make recommendations to the Finance Director of any needed modifications throughout the fiscal year.
- Develop and maintain annual agency operation budget and monthly operating budget
- Oversee cash, investments and asset management
- Prepare and present monthly financial budgeting reports to Chief Executive Officer and Board of Directors
- Oversee and manage the preparation and support for grant monitoring visits and audits
- Oversee all financial aspects of grant budgets; prepare budgets and budget narratives
- Review budget line items and make recommendations for modifications as needed
- Prepare budget modifications
- Oversee preparation and communication of grant financial statements and reports
- Assist with and participate in the long-term budgetary planning and costs management as it relates to the agency’s strategic plan, sustainability plan and grants availability
- Provide strategic financial input and leadership on decision making issues affecting the agency
- Evaluate the finance department structure and team plan for continual improvement of efficiency and effectiveness
- Supervise the following positions: Grants Administrator
- Provide support, guidance and oversight to all program staff
- Conduct interviews and make hiring recommendations
- Conduct employee performance evaluations per scheduled due dates
- Ensure staff compliance of agency policies and procedures
- Responsible for managing personnel time, overtime, and travel request of program staff
- Provide in-house training programs/events for staff, board members and volunteers
- Maintain comprehensive and organized files
- Comply with Generally Accepted Accounting Principles (GAAP) for nonprofits as promulgated by the Financial Accounting Standards Board (FASB)
- Adhere to the agency’s confidentiality policies, maintaining a high-level standard of confidentiality
- Report any known or suspected child abuse to immediate supervisor
- Report any suspicious activity or persons
- Attend and participate in agency staff meetings and trainings
- Report to work on time as scheduled
- Maintain a valid driver license and proof of required automobile insurance
- Participate in hurricane evacuation and facility preparation.
- In case of emergencies and extreme circumstances, will be required to assist with 24-hour shelter coverage
- Work in conjunction with other program components and staff to ensure effective communication of agency and client concerns, recommendations, and needs.
- Perform all other duties and/or participate in special projects as assigned by direct supervisor or Chief Executive Officer